Base Level User Group That a New User Group in AEM Should Be Assigned

What is the Base Level User Group That a New User Group in AEM Should Be Assigned To?

1. Understanding AEM User Groups

AEM provides a robust user management system that allows administrators to control access to various parts of the system. User groups in AEM are collections of users who share common permissions and access levels. By assigning users to groups, administrators can efficiently manage permissions across multiple users.

2. The Role of Base Level User Groups

Base level user groups in AEM are pre-configured groups that come with a set of default permissions designed to provide access to the authoring tools and functionalities. These groups are essential for quickly onboarding new users and ensuring they have the necessary permissions to perform their tasks.

3. The “Contributor” Group: Your Go-To Base Level Group

For most authoring needs, the contributor group is the ideal base level user group; which is out of the box with a new existing AEM environment. This group is configured with the necessary permissions to access and utilize the authoring tools in AEM. Assigning new user groups to the contributor group ensures that users have a consistent and functional access level to start with.

Benefits of the “Contributor” Group:

• Pre-configured Permissions: The group comes with predefined permissions suitable for content authors.
• Simplified Management: Reduces the need for manual permission configuration.
• Consistency: Ensures a standardized level of access across users.

4. Steps to Assign a New User Group to the “Contributor” Group

A. Create the New User Group

1. Navigate to Tools > Security > Groups in the AEM author instance.
2. Click on the Create button, provide a title and an ID for the new group, then click Create.

B. Assign the New Group to the “Contributor” Group

1. Go to the “Contributors” group settings.
2. In the Group Membership tab, add the “WKND Members” group.

C. Add Users to the New Group

1. Navigate to Tools > Security > Users.
2. Select the users who need to be added to the new group.
3. Edit each user and add them to the new group.

5. Verifying Access and Permissions

After assigning the new user group to the contributor group, it’s important to verify that users have the expected access:

1. Login Verification: Ensure that users can log in and access the authoring interface.

6. Additional Considerations

While the contributor group is a great starting point, you may need to customize permissions based on specific requirements:

1. Granular Permissions: If certain users need additional permissions (e.g., administrative tasks), consider creating sub-groups with elevated permissions.
2. Security Best Practices: Regularly review user group memberships and permissions to maintain a secure and efficient environment.

7. Conclusion

Assigning new user groups to a base level user group with contributor in AEM 6.5 or AEM as a Cloud Service simplifies user management and ensures that users have the necessary permissions to perform their tasks; revealing the authoring UI. By leveraging the pre-configured permissions of the contributor group, administrators can efficiently manage access and maintain a consistent authoring environment.

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Remember, effective user group management is key to a secure and productive AEM instance. Start with the right base level user group and customize as needed to meet your organization’s unique requirements.